If you’re anything like the majority of businesses in the UK, then the possible answer is hundreds of thousands of pounds every year.
Statistics show that on average, each of your employees lose one hour per day through disorganisation. The cause of this wasted time can be anything from malfunctioning equipment to chasing up missing parcels, and almost everything in between. It may seem relatively insignificant, but let’s do the maths: if your average employee is paid £14p/h, and you have 60 employees, then your business is losing an astonishing £200k+ per year.
That’s the difference between success and failure for most business. So what can you do about it? Here’s six ways you can improve your workplace to ensure that disorganisation isn’t stopping you reach your business goals.
- Maintain, don’t fix
How often are your employees held up by a paper jam in the printer, a faulty photocopier or a broken light bulb? The key to running an efficient workplace is to ensure that all the equipment your employees need is working at optimal efficiency too. And that doesn’t just go for the machinery – that broken toilet lock, the peeling wallpaper in the staff room and the wobbly chair in the conference room will all contribute to how your employees feel in their working environment. If staff are uncomfortable, or feel badly taken care of, they will naturally gravitate towards other things to keep them occupied, such as frequent coffee runs and extended lunch breaks. Maintenance, rather than repair is the best solution, but failing that, at least ensure you have a handyman to take care of all the little things that get in the way of productivity during the working day.
- Get better tools
Lost documents are the number one cause of wasted time in the office. Simply looking for a page of hand-written notes, or trying to track down a file on the computer can lead to chronic inefficiency – and we’re all guilty. But, the question is why? We are working in an age where there is a tool for everything. We have cloud-based software that enables us to file share with ease, mobile devices to record meetings and apps to help us manage our time better. Consider where your employees are losing most of their time, and research tools to tackle that exact issue. Many are free, and those that are subscription based usually offer a free trial.
- Get a professional cleaner
A study of 1500 employees showed that 72% felt that an unclean workplace reduced their productivity. It also revealed that 46% took longer lunch breaks, and 25% took extra sick days, just to avoid the unpleasant environment. So the value of providing your employees with a clean workspace is unquestionable.
A professional cleaner will help keep your facility spotlessly clean, which not only means your employees will be happier, but they will waste less time cleaning the kitchen and office space around them. In addition, it goes without saying that a clean environment is more hygienic, and that equates to less sick days that you have to pay for, but get nothing out of.
- Improve your outside space
Employees need quality downtime in order to give 100% whilst they are in the office. A great way to ensure employees really make the most of their breaks is to upgrade your outdoor space. By creating attractive and well-maintained outdoor areas you will find your employees will spend more time together in a social setting, which is great for team building. They will also return to the office feeling much more rested than if they have just eaten a sandwich at their desk whilst browsing Facebook.
- Change your processes
As the digital age overwhelms us, we need to regularly review our processes to ensure we are working most efficiently with the resources and information we now have. Email used to be seen as a time-saver, but now the average worker spends over an hour in their inbox every day. When faced with challenging tasks, it is much easier to click on the latest email you were sent, and allow yourself to get distracted. Review your email policy to compensate – perhaps employees are only allowed to open their inbox twice per day, and at all other times it must be closed down?
Likewise, meetings are considered a huge drain on time, money and motivation. Take a leaf out of Google’s book and set a timer for every meeting. This will help everyone stay on track and keep his or her points succinct.
- Ask for help
Implementing organisation systems and processes isn’t what you went into business for, but there are businesses out there that specialise in just that. It’s called facilities management, and at MAR Services it’s what we know best. We offer a full range of services that enable you to get back to doing what you do best, by taking care of the little things that get in the way every day. Whether it’s a one-off handyman call-out, or a year round, full-service facility management package, we will work with you to quickly identify where you can improve efficiency and save money. For an informal chat to find out how we might be able to help your business save £1000’s every year, give us a call on 0800 975 7217, or alternatively email us at firstname.lastname@example.org.